CONSTITUTION OF THE INTERNATIONAL ZHENG HE SOCIETY
 
  1. NAME
  2. This Society shall be known as the “International Zheng He Society”, hereinafter referred to as “the Society”.

  3. PLACE OF BUSINESS
  4. Its place of business shall be at 8 Commonwealth Lane, Singapore 149555 or such other address as may subsequently be decided upon by the Committee and approved by the Registry of Societies. The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.

  5. OBJECTS
  6. 3.1) Its objects are:

    1. To promote the research on Zhenghe’s exploration worldwide, especially in Southeast Asia.

    2. To study the contributions and influences of Zhenghe in Southeast Asia.

    3. To study and promote the spirit and culture of Zhenghe.

    4. To establish cooperation with other local or international research organisations which are involved in the research on Zhenghe.

    3.2) In furtherance of the above objects, the Society may conduct seminars or talks, publish research books or papers and set up a library on Zhenghe studies, subject to the approval from the relevant authorities, where applicable.

  7. MEMBERSHIP QUALIFICATION AND RIGHTS
  8. 4.1) Ordinary membership

    Ordinary membership shall be open to all Singaporean citizens who are 21 years of age and above. All ordinary members shall have the rights to vote and to hold office in the Committee.

    4.2) Associate membership

    Associate Membership shall be open to all persons who are 21 years of age and above. All associate members shall have no voting rights and shall not be eligible to hold office in the Committee.

    4.3) The Committee may invite local or foreign scholars with remarkable academic achievements as Advisers. However, the Advisors shall not have the rights to vote or to hold office in the Society.

  9. APPLICATION FOR MEMBERSHIP
  10. 5.1) A person wishing to join the Society should submit his particulars to the Secretary on a prescribed form.

    5.2) The Committee will decide on the application for membership. The Committee has the power to accept or reject an application without assigning any reason.

    5.3) A copy of the Constitution shall be furnished to every approved member.

  11. ENTRANCE FEES, SUBSCRIPTIONS AND OTHER DUES
  12. 6.1) There shall be no entrance fee payable for all members.

    6.2) There shall be no subscriptions payable by members. The funds of the Society shall be derived from voluntary donations.

    6.3) Any additional fund required for special purposes may only be raised from members with the consent of the Committee.

  13. SUPREME AUTHORITY AND GENERAL MEETING
  14. 7.1) The supreme authority of the Society is vested in the General meeting of the members presided over by the President.

    7.2) An Annual General Meeting shall be held in May.

    7.3) At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or 30 voting members, whichever is the lesser, and may be called at anytime by order of the Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two months from receiving the request to convene the Extraordinary General Meeting.

    7.4) If the committee does not within two months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten days’ notice to voting members setting forth the business to be transacted and simultaneously the agenda of the Society’s notice board.

    7.5) At least two weeks’ notice shall be given of an Annual General Meeting and at least ten days’ notice of the Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members. The particulars of the agenda shall be posted on the Society’s notice board four days in advance of the meeting.

    7.6) Unless otherwise stated in this Constitution, voting by proxy is allowed at all General Meetings.

    7.7) The following points will be considered at the Annual General Meeting:

    A) The previous financial year’s accounts and annual report of the Committee,

    B) Where applicable, the election of office-bearers and Honorary Auditors for the following term.

    7.8) Any member who wises to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one week before the meeting is due to be held.

    7.9) At least 25% of the total voting membership or 30 voting members, whichever is the lesser, present at the General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.

    7.10) In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any of the existing Constitution.

  15. MANAGEMENT AND COMMITTEE
  16. 8.1) The administration of the Society shall be entrusted to a Committee consisting of the following to be elected at alternate Annual General Meeting:

    A President

    A Vice-President

    A Secretary

    An Assistant Secretary

    A Treasurer

    An Assistant Treasurer

    5 Ordinary Committee Members

    8.2) Names for the above offices shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, except the Treasurer and Assistant Treasurer may be re-elected to the same or related post for a consecutive term of office. The term of office of the Committee is two years.

    8.3) Election will be either by show of hands or, subject to the agreement of the majority of the voting members present, by a secret ballot. In the event of a tie, the Chairman of the meeting shall have a casting vote.

    8.4) A Committee Meeting shall be held at least once every three month after giving seven days’ notice to Committee Members. The President may call a Committee Meeting at any time by giving five days’ notice. At least ½ of the Committee Members must be present for its proceedings to be valid.

    8.5) Any member of the Committee absenting himself from three meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee and a successor may be co-opted by the Committee to serve until the next Annual General Meeting. Any changes in the Committee shall be notified to the Registrar of Societies within two weeks of the change.

    8.6) The duty of the Committee is to organize and supervise the daily activities of the Society. The Committee may not act contrary to the expressed wishes of the General Meeting without prior reference to it and always remains subordinate to the General Meeting.

    8.7) The Committee has power to authorise the expenditure of a sum not exceeding $1,000 per month from the Society’s funds for the Society’s purposes.

  17. DUTIES OF OFFICE BEARERS
  18. 9.1) The President shall chair all General and Committee Meetings. He shall also represent the Society in its dealings with outside persons.

    9.2) The Vice-President shall assist the President and deputise for him in his absence.

    9.3) The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. He will keep minutes of all General and Committee meetings. He shall maintain an up-to-date Registry of Members at all times.

    9.4) The Assistant Secretary shall assist the Secretary and deputise for him in his absence.

    9.5) The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness. He is authorized to expend up to $100 per month for petty expenses on behalf of the Society. He will not keep more than $500 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee. Cheques, etc. for withdrawals from the bank will be signed by the Treasurer or the Assistant Treasurer and either the President or the Vice-President or the Secretary.

    9.6) The Assistant Treasurer shall assist the Treasurer and deputise for him in this absence.

    9.7) Ordinary Committee Members shall assist in the general administration of the Society and perform duties assigned by the Committee from time to time.

  19. AUDIT AND FINANCIAL YEAR
  20. 10.1) Two voting members, not being members of the Committee, shall be elected as Honorary Auditors at alternate Annual General meeting and will hold office for a term of two years only and shall not be re-elected for a consecutive term.

    10.2) They:

    (a) Will be required to audit each year’s accounts and present a report upon them to the Annual General Meeting.

    (b) May be required by the President to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the Committee.

    10.3) The financial year shall be 1st March to end February

  21. TRUSTEES
  22. 11.1) If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.

    11.2) The trustees of the Society shall:

    (a) Not be more than 4 and not less than 2 in number.

    (b) Be elected by a General Meeting of members.

    (c) Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.

    11.3) The office of the trustee shall be vacated:

    (a) If the trustee dies or becomes a lunatic or of unsound mind.

    (b) If he is absent from the Republic of Singapore for a period of more than one year.

    (c) If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.

    (d) If he submits notice of resignation from his trusteeship.

    11.4) Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Society’s premises at least two weeks before the General Meeting at which the proposal is to be discussed. The result of such General meeting shall then be notified to the Registrar of Societies.

    11.5) The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies.

    11.6) The Committee shall have the power to remove a Trustee from Trusteeship if such a person in the opinion of the Committee is unsuitable to be a Trustee.

    11.7) The Committee shall temporarily fill the vacant position of a Trustee arising from resignation, death or removal from Trusteeship. The Registrar of Societies shall be informed of the changes.

  23. VISITORS AND GUESTS
  24. 12.1) Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society. All visitors and guests shall abide by the Society’s rules and regulation.

  25. PROHIBITIONS
  26. 13.1) Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap. 250, is forbidden on the Society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.

    13.2) The funds of the Society shall not be used to pay the fines or members who have been convicted in a court of law.

    13.3) The Society shall not engage in any trade union activity or defined in any written law relating to trade unions for the time being in force in Singapore..

    13.4) The Society shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or service which adversely affect consumer interests.

    13.5) The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

    13.6) The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society, or its office-bearers, Committee or members unless with the prior approval of the relevant authorities.

    13.7) The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Head, Licensing Division, Singapore Police Force and other relevant authorities.

  27. AMENDMENTS TO CONSTITUTION
  28. 14.1) Amendments to the Constitution can only be made at an AGM or EGM convened for that purpose passed by two-thirds majority of voting members present.

    14.2) The proposed amendments shall only come into force after approval by the Registrar of Societies.

  29. INTERPRETATION
  30. In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use their own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members.

  31. DISPUTES
  32. 16.1) In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.

  33. DISSOLUTION
  34. 17.1) The Society shall not be dissolved, except with the consent of not less than 3/5 of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy, at a General meeting convened for the purpose.

    17.2) In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society has been fully discharged, and the remaining funds will be disposed of in such a manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.

    17.3) A Certificate of Dissolution shall be given within seven day of the dissolution to the Registrar of Societies.

    - The End -